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How do you ensure you're compliant when it comes to paying your employees?

2017 03 25 09 30 33

“Some workers at a cosmetics chain in major London shopping sites, including Westfield, are getting paid as little as £2.05 an hour, a BBC investigation has found.The month-long undercover investigation found people were made to sign up as self-employed when legally they should have been classified as employees.” (Guy Lynn and Aurelia Allen, 2017, http://www.bbc.co.uk)

In modern day society you would like to hope that practices like this wouldn’t surface and when there is legislation in place for companies to abide by, that they do all they can to ensure they are doing exactly that. While the majority no doubt recognise that the minimum wage has been put in place to help protect the most vulnerable in society, this scenario highlights exactly how employees can get exploited. The article states:

“They were made to be at work for a minimum of six days per week, for around 60 hours, at the firm’s stores. Workers are paid by commission based on their sales. Some earned better under the arrangement than others.The BBC’s undercover reporter was paid £199 in commission for 97 hours’ work – equivalent to an hourly rate of £2.05.”

With brands like Fairtrade becoming more apparent, it is clear that consumers are becoming more sophisticated with reference to their buyer behavior. Employers that treat their staff in this particular manner will lose any kind of loyalty from these consumers, however rectifying this can be very simple when using the right tools to highlight when staff are being shortchanged.

So how does this apply to us here at Thinking Software?

For those of you not familiar with us here at Thinking Software, we have developed and support our Enterprise Time & Attendance solution, Rota Horizon.

It provides you with the perfect Workforce Management tool to accurately record and monitor employee attendance. Our solution also seamlessly integrates with the majority of Access Control Manufacturers hardware, more information on those we currently integrate with can be found Here.

The solution allows you to: Electronically plan your staff rotas more efficiently, produce over 150 Time & Attendance reports, Monitor lateness, absence & break times, Calculate employee work and overtime hours as well as exporting accumulated hours to any payroll system or excel spreadsheet to match these up against the relevant pay rates.

With reference to the article addressed specifically, Rota Horizon provides any organisation with the perfect tool to understand exactly what hours their staff have completed on a daily basis. The system has a Department Rota, that enables you design shifts so you can understand what resource you have allocated to each area of the business at all times.

Staff will clock in and out and the system will record these times against their planned shifts, unless you offer Flexible working, where Rota Horizon considers both the bandwidth and core hours, ensuring staff can complete their contractual obligation by this method too.

The system does enable you to customise any rounding rules. This is with reference to clock times rounding the clock forward or back dependent on when staff arrive and leave. Below highlights an example of when this would be relevant.

The planned shift is between 07:30 and 16:00, however it highlights the staff member actually clocked out at 16:37. While the rounding rule has rounded it back to 16:00 it will appear as an exception that the manager with the correct permissions will be able to amend should they wish to.

In conclusion by adopting Rota Horizon, it will provide management with the necessary information to ensure that employees receive the pay they have earned, while doing this in a particularly efficient manner. The solution integrates with Payroll Systems like Sage and Pegasus, so when the shifts like above have been authorised by the appropriate management, the hours are then used to populate your payroll software.

So if you feel you could benefit from a Time & Attendance solution then please do call us on 0800 854 471 or contact us below. Please also feel free to request a software web demonstration by Clicking Here and providing the details requested.

To read the article discussed please Click Here.

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