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How does your organisation manage the workforce?


I came across the article today: “Staff rotas face tech revolution.” which highlights a revolution that we have been addressing for quite some time but we support none the less. It doesn’t matter what industry you are in, there is no avoiding the tasks enforced on an organisation by Workforce Management, with Staff Planning being one of those most prominent.

The article highlights the following problems that still exist today that are easily avoidable by using an effective Workforce Management tool:

“Here’s a few examples of how it can go wrong:

  • A major professional services firm that managed staff holidays with paper leave cards somehow managed to send the files to be shredded, with no record of any staff leave
  • A health sector company that used whiteboards for recording holidays and rotas, which were wiped over a weekend by new cleaners
  • A business where four out of five directors all booked their summer holidays at the same time and told each other verbally. Unfortunately it wasn’t recorded anywhere, and it had a major impact on the management of client projects and decision making.”

All organisation will have their unique challenges they face with reference to workforce Management. Sectors like Hospitality and Care pay the majority of their staff hourly and as a result find solutions of this nature imperative for making Payroll far more manageable. While others are keen to ensure that absence is managed effectively and simply ensuring that staff have completed their contractual obligation in terms of hours.

So how does this apply to us here at Thinking Software?

For those of you not familiar with us here at Thinking Software, we have developed and support our Enterprise Time & Attendance solution, Rota Horizon.

It provides you with the perfect Workforce Management tool to accurately record and monitor employee attendance. Our solution also seamlessly integrates with the majority of Access Control Manufacturers hardware, more information on those we currently integrate with can be found Here.

The solution allows you to: Electronically plan your staff rotas more efficiently, produce over 150 Time & Attendance reports, Monitor lateness, absence & break times, Calculate employee work and overtime hours as well as exporting accumulated hours to any payroll system or excel spreadsheet to match these up against the relevant pay rates.

With reference to the article addressed specifically, any organisation turns to software to improve an existing approach that could result in a greater Return on Investment. The article mentions recording things on white boards and cards that have a far greater potential of being compromised and if this needs recording, it then needs to put input into a system of some kind anyway.

Rota horizon presents the ideal solution to record any information wth reference to Workforce Management, with holidays and rota being the 2 examples discussed here. Both of which are catered for within the system, which are easily managed and ensures that management are armed with the necessary information on what resource they have in each department at all times.

The system is also integral from a compliance perspective making sure that the correct personnel are on at all times. This means ensuring that staff with imperative skills don’t take annual leave at the same time ensuring one is always on shift. Also the system can ensure staff qualifications are in date if they do specialist jobs, while also ensuring that areas that have minimum staffing numbers meet that quantity.

So if you think you’re organisation could benefit from a solution like Rota Horizon, why not take a look for yourself by contact Thinking Software on 0800 854 471.

For any additional information on Rota Horizon this can be found on our website at: https://www.thinking-software.com/rota-horizon/

Please also feel free to request a software web demonstration by Clicking Here.

To read the article discussed please Click Here.

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