I came across the article: UK – Businesses lose up to 7 weeks a year of productivity due to worker procrastination, study finds.” (20 August 2018, https://www2.staffingindustry.com) As the title highlights the article is assessing the implications of employees being distracted at work and the effects that has on their performance.
The articles states: “Nearly a quarter, or 23%, of UK professionals, admit to spending up to 21 hours each month on personal activities such as texting and internet shopping during their work time, according to survey data from job site CV-Library.” For any working week, this is a rather alarming amount for any employer to try and comprehend.
The last thing employers need to be doing in light of this research is allowing it to be the catalyst for a negative knee-jerk reaction. Forward thinking organisations will recognise that it certainly needs to be addressed, but understanding the route of the issue is imperative and coming up with a solution that results in staff being motivated not demoralised.
So rather than perhaps looking to ban technology, promote the use of it in allocated times and locations that wont hamper productivity. This could also be an ideal opportunity to assess the working hours that staff are doing and see if there is any correlation with these and those worst for procrastinating. This could prompt positive change to company culture.
So how does this apply to us here at Thinking Software then?
For those of you not familiar with us here at Thinking Software, we have developed and support our Enterprise Time & Attendance solution, Rota Horizon.
It provides you with the perfect Workforce Management tool to accurately record and monitor employee attendance, make staff planning far easier and communicate employee hours with any form of Payroll Software.
Rota Horizon also seamlessly integrates with the majority of Access Control Manufacturers hardware, more information on those we currently integrate with can be found Here.
With reference to the article being discussed specifically, if as an employer you are going to the hours staff are currently working, then Rota Horizon is your perfect ally. The Rota Planning tool within the system enables you to understand the hours that staff are working on a weekly basis, ensuring you have adequate resource allocated at all times.
The system has over 200 Reports available for you to produce at any time that can highlight an employees total hours completed against their contractual obligation in a select period. This can also include Reports on Breaks that staff have had while also looking at all forms of absence and overtime.
Below highlights an example of the Contracted Hours Report – Highlighting whether an employee has exceeded or fallen short of their contractual obligation in a specified period:
To conclude, the system is perfect for helping you spot and understand trends with reference to employees working hours. If you were to introduce an approach like the article suggests, you could compare productivity against the reduced hours planned and managed in Rota Horizon. Any anomalies including lateness and overtime will be highlighted and these hours can then be communicated to almost any Payroll system.
To read the article discussed please Click Here.