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Does your organisation employ agency staff?

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It must be difficult for the majority of organisations to keep up with the amount of legislation that is imposed and then changed by different political decisions. The one that has still left a great deal of uncertainty is Brexit, where much of the UK’s legislation was imposed by the EU, outside however the nation will have greater freedom with what they impose but that will need to be decided and completed.

In May we have GDPR coming in effect, legislation being imposed while we still remain within the EU, again another regulation that will have a significant impact on working culture within the country. I came across the article: “New guidance for agency workers emphasises employers must pay promptly.” (Dawn Lewis, 2018) Highlighting that as it stands there are still many Agency Workers unfamiliar with what they are entitled to.

“It is clear that there are agency workers who are unsure about their rights at work. This can leave them unsure about their entitlements on pay, working hours and time off for holidays and sickness,” said Tom Neil, Acas senior guidance adviser. Our new advice is an easy-to-understand guide that’s designed to explain how the law applies to agency workers now.”

So how does this apply to us here at Thinking Software?

For those of you not familiar with us here at Thinking Software, we have developed and support our Enterprise Time & Attendance solution, Rota Horizon.

It provides you with the perfect Workforce Management tool to accurately record and monitor employee attendance. Our solution also seamlessly integrates with the majority of Access Control Manufacturers hardware, more information on those we currently integrate with can be found Here.

The solution allows you to: Electronically plan your staff rotas more efficiently, produce over 150 Time & Attendance reports, Monitor lateness, absence & break times, Calculate employee work and overtime hours as well as exporting accumulated hours to any payroll system or excel spreadsheet to match these up against the relevant pay rates.

With reference to the article being discussed specifically, Rota Horizon has the potential to help both Agency and the organisation the employee goes to work for. The organisation simply has a responsibility to that employee to confirm the correct number of hours they have completed. In the the department Rota you have separate filters for Agency Staff so they can be allocated effectively and their hours can be identified easily.

These hours can be easily exported to communicate with the agency. However the Agency would still benefit from the systems capabilities for Holiday and Absence tracking. The article highlights that staff are unsure of their entitlement, by rostering staff in the department rota it will calculate their holiday entitlement against the profile set for them in the system.

In fact the system will ensure that you comply with any form of compliance regulations on working hours that you wish to input. You can easily highlight contract rules that if broken the system prompts you amend to ensure your remain compliant. The ruling that we are regularly requested to assist with is with reference to the Working Time Directive, more legislation that affects our operational approach.

So if you feel you could benefit from a Time & Attendance solution then please do call us on 0800 854 471 or drop us an email to This email address is being protected from spambots. You need JavaScript enabled to view it..

To read the article discussed please Click Here.

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