Leave for sickness is a topic debated by all employers on how to address the affect it can have on the organisation. The last message you want to send your employees is that they simply can’t take leave for illness. While at the same time you don’t want employees to feel they are free to take sick leave on a regular basis as you won’t have adequate resource to devote where it’s needed.
I came across the article: “The business case for tracking employee sickness absence.” (APRIL 24, 2018 LETITIA BOOTY) The article looks at the justification for understanding your employees absence records and aiming to improve these to improve business productivity. Not only that but on the other hand how the lack of resource can having a damaging affect on the company brand and the service it’s recognised for.
The article states: “How much this issue affects you will depend on what kind of business you run. If you work in an office environment, it may be possible for remaining employees to pick up the slack a little bit without causing too much disruption – although you should keep in mind that if this is happening too regularly, this may cause dissent among the ranks.”
So while an office environment may represent an employment environment that can handle the strains imposed by unauthorised absence, the article reinforces the argument that ensuring this is addressed across all market sectors results in a positive impact on the organisation. Morale is improved as staff recognise a fair system is in place for all staff and as long as their positive efforts are recognised this again should only improve productivity by reducing absence rates.
So how does this apply to us here at Thinking Software?
For those of you not familiar with us here at Thinking Software, we have developed and support our Enterprise Time & Attendance solution, Rota Horizon.
It provides you with the perfect Workforce Management tool to accurately record and monitor employee attendance. Our solution also seamlessly integrates with the majority of Access Control Manufacturers hardware, more information on those we currently integrate with can be found Here.
The solution allows you to: Electronically plan your staff rotas more efficiently, produce over 150 Time & Attendance reports, Monitor lateness, absence & break times, Calculate employee work and overtime hours as well as exporting accumulated hours to any payroll system or excel spreadsheet to match these up against the relevant pay rates.
With reference to the article being discussed specifically, Rota Horizon helps management with all forms of absence tracking. So when it comes to Sickness, the system identifies the number of days staff had had off sick by management marking their planned shifts as this absence type within the department rota. This can be seen in the bottom right hand side of the image below by Diana’s slots on Saturday and Sunday.
On top of this Rota Horizon automatically accumulates a Bradford Factor score for those with Unauthorised Absence with takes into account both duration and frequency. Bradford factor recognises that one longer bout of sickness last 5 days is far less disruptive to the organisation that 5 random individual absences, giving you a lower Bradford score as a result as seen below.
The system also records all Annual Leave, that is recorded in the same way via the Department Rota by management. The difference with Annual Leave is that each employee gets a holiday profile assigned to them (ie 28 days including the Bank Holidays) that when they take a holiday day is automatically deducted from their balance.
The system also accumulates how much holiday Hourly paid staff have accumulated as well dependent on the hours they’ve worked. Plus The Self Service Module enables staff to book their holidays with their line managers via a web based portal that staff can access with a user name and password.
To read the article discussed please Click Here.