Every business wants to ensure they do all they can to achieve maximum business productivity while keeping morale as high as possible in the process. Different people have different management techniques, however the majority would certainly understand the importance of arming talented members of staff with the correct tools to reap the desired rewards.
I came across the article: “Employees waste 50 hours a year because office tech does not work properly.” (March 4, 2018, Business Matters) As the title states, the article highlights how dated technology can hinder staff along with new systems that employees haven’t been educated on how to use properly. It goes on to highlight that the counter productive practice is costing organisations significant amounts in wasted time that could be spent far more effectively.
“According to new research from serviced office specialist Workthere, the average UK worker is wasting 50 hours a year as a result of failing technology in the office, which Workthere estimates could result in an £11 billion loss for UK businesses, based on employment data from the ONS.”
Reading this really must prompt organisations to assess their current approaches and consider whether their current methods are most practical to achieving their end goal. Being operationally more efficient means you can drive down your outlay in unnecessary resource and reinvest that spend into your business to provide your clients with greater value for money while providing a higher quality of service at the same time.
So how does this apply to us here at Thinking Software?
For those of you not familiar with us here at Thinking Software, we have developed and support our Enterprise Time & Attendance solution, Rota Horizon.
It provides you with the perfect Workforce Management tool to accurately record and monitor employee attendance. Our solution also seamlessly integrates with the majority of Access Control Manufacturers hardware, more information on those we currently integrate with can be found Here.
The solution allows you to: Electronically plan your staff rotas more efficiently, produce over 150 Time & Attendance reports, Monitor lateness, absence & break times, Calculate employee work and overtime hours as well as exporting accumulated hours to any payroll system or excel spreadsheet to match these up against the relevant pay rates.
With reference to the article being discussed specifically, our solution Rota Horizon is helping over 400 clients across all market sectors with reference to their Workforce Management and Staff Planning approach. The software helps to understand that you are devoting resource to the necessary places at the correct times, while understanding that staff our completing their contractual obligations that essentially completes your payroll Process.
Using Rota Horizon, planning department rotas has never been so easy with our Workgroups feature there to help automate the process as much as actually possible. The system provides you with the platform to empower managers to manage their departments effectively while also allowing seniors to over see their work should they wish. By planning their shift patterns in Rota Horizon, staff hours will be logged then can then be exported to Payroll and exceptions can be managed by line managers to ensure employees are paid correctly.
Not only will the hours worked be stored within Rota Horizon, but all forms of absence will be managed within the system too. All employees will have the appropriate holiday profile assigned to them (whether they are salary or hourly paid) and dependant on that profile the system will calculate their entitlement, that will simply have the necessary hours/days deducted when a holiday day is selcted in the Department Rota. It also calculates all other absence types and even calculates Lieu balances if necessary.
Finally the system also offer a web based platform called Self Service that has the following features:
- Clock in/out (their GPS location is recorded when using a mobile)
- View their work schedule (past, present & future)
- Request annual leave/absence
- Check remaining holiday entitlement
- View unallocated shifts and request to work them
- Set their availability
- View their flexi-time balance
Employees will be able to view the appropriate information and make the necessary requests to their line managers who will authorise any forms of leave and overtime requests.
With reference to the article discussed, while implementing the wrong technology for your organisation can have a negative impact, the right software can dramatically improve your approach operationally while reducing unnecessary business spend at the same time. With Rota Horizon we suggest witnessing a free 30 minute web demo to see how it works and so you can ask any questions on its capabilities.
To read the article discussed please Click Here.