time and attendance

Time & Attendance

Time and attendance systems are used by organisations worldwide to provide complete accuracy of employee’s pay, increase productivity and ensure compliance with working time regulations. It is far more than just a way to record when employees start and end their shifts. Gone are the days of the old-fashioned ‘clock in and out’ punch cards. Modern T & A systems are intuitive and user friendly, and can help maximise cash flow and minimize waste.

A time and attendance system

A time and attendance system provides a clear understanding of staff operations, so allowing you to put efficiency measures in place.

More accurate information leads to accurate wages, resulting in minimizing costs for payroll. Individual employee data can alert you to issues of absence and lateness, and fraud is reduced. Such time and attendance solutions also allow for forward planning of shift patterns, which is particularly beneficial for companies needing a minimum staffing ratio, like in care homes.

A time and attendance system is integrated with HR and payroll services, which can save significant numbers of hours in administration.

The most important features

With the time and attendance market now estimated to be worth over $1.7 billion, there are many companies looking to find the best solution for their requirements. But what are the must-haves of such a system?

  • Tracking employee hours
  • Tracking wages paid
  • Automating payroll processes
  • Configurable payroll rules
  • Complete absence management
  • Regulation compliance
  • Payment for overtime
  • Minimizing errors in bookkeeping
  • Integration with access control
  • Comprehensive reporting

You can read more about the must-have features of time and attendance in our recent blog.

The benefits are clear. As well as saving time and money by automating the calculation of attendance hours, overtime, holidays and absences, time and attendance systems also ensure compliance with working time regulations, by monitoring staff hours.

How To Choose the Right Time & Attendance Solution

When considering a time and attendance system, it’s useful to consider what benefits you want to see from it. First and foremost, time and attendance provides a simple, straightforward means of tracking employees when they clock in and out. However, you must also consider other elements, like avoiding systems that allow for any kind of cheating or defrauding of the system. Integration is also vital, in order to make sure that any new hardware and software systems integrate with existing systems.

Time and attendance systems also need to be scalable to allow for future growth, so that they can grow alongside the business.

Cost should also be a consideration. Understanding the cost implications of a system is vital when looking to invest. Using a return on investment calculator can help in determining how and why money will be saved.

Also ensure that whatever system you choose has the support to go alongside it.

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Our Solution - RotaOne

Our latest and most intuitive time and attendance system is cloud-based and so works seamlessly with your payroll processing. Parameters can be set to track paid holiday, as well as differentiating between salaried and hourly workers, saving time, errors and ultimately, money.

Being cloud-based, there is no software to install as the solution is delivered via the internet; so eliminating installation and setup at the customer’s end. With no infrastructure requirements and lower costs, up-time of 99.999% and the best support in the market, RotaOne is a great new solution to any business’s time and attendance needs.

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Industries using Time & Attendance

Manufacturing Industry

Manufacturing Industry
Time & Attendance within the Manufacturing sector is both commonplace and crucial in ensuring the right resources are in the right places at the right times. There are many unique challenges faced by the manufacturing industry.

Hotels and Hospitality

Hotels and Hospitality
Within the hospitality sector, keeping track of staff can be difficult. Requirements to adapt plans at short notice, planning for a variety of roles, split shifts, daily, weekly and seasonal demand, weekly payroll requirements, and often a high turnover of staff all go to make staff management something of a headache within the sector.

Care Homes

Care Homes
The provision of time and attendance solutions for the healthcare sector, in particular Care Homes, is a growing sector for Thinking Software. The need to effectively oversee staffing in a 24/7/365 working environment is crucial in such healthcare settings.

Logistics and Transportation

Logistics and Transportation
With significant increases in e-commerce sales in recent years, and particularly since the global pandemic of 2020, the pressure on logistics and transportation industries has drastically risen. Demand and expectation on fast delivery times and availability of goods puts pressure on the sector to meet the changing needs of consumers.

Retail Sector

Retail Sector
Now, more than ever before, many retail companies face an uncertain future. With ever-increasing competition, uncertain demand from customers, and increasing labour costs, it has become more important to tightly manage spend in order to survive.

Construction Sector

Construction Sector
Such environments can be extremely difficult to manage when it comes to the logistics of planning, scheduling and setting timelines. Within the Construction sector, contractors know that they have to track hours worked for a number of reasons.

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