Time and Attendance in Care Homes

The provision of time and attendance solutions for the healthcare sector, in particular Care Homes, is a growing sector for Thinking Software. The need to effectively oversee staffing in a 24/7/365 working environment is crucial in such healthcare settings, in order to ensure all staff are on-site and working, and, more importantly, that the correct and necessary members of staff are providing the care that is expected.

time and attendance in the healthcare  sector

Care Home Solutions

Thinking Software’s time and attendance solutions not only save time with the often complicated around-the-clock staffing required in Care Homes, but they also eliminate payroll errors, help to boost staff productivity, reduce payroll costs and maximise the efficiency of absence management.

Even with the complexities of managing staff across different sites and with a range of contracts,time and attendance provides a centralised solution that makes it easy for managers to keep track of staff, their working hours and ultimately, ensuring sufficient levels of care for their residents.

Like any business, Care Homes want to find ways of reducing staff costs. Making the process of managing rotas more efficient is key, as it enables management to put the actual working hours into slots and so there is no need to refer to signing-in books, so saving the administration team huge amounts of time.

To add to the challenge, Care Homes have recently faced a "double-whammy"; firstly with Brexit impacting on available staffing and resourcing levels, closely followed by COVID-19. Coronavirus lockdowns have meant Care Homes have had to think of new ways to monitor who enters and leaves their premises, and find better solutions to more easily manage and re-create rota's based on the need of staff to self-isolate, often at short notice.

Using the time and attendance element of the system, the running of rotas is also simplified, so making the Administrators’ lives so much easier. You can see who is in the building and all of the actual swipes appear in the system, which is critical to see.

Self-service also makes a huge difference; providing the ability to see the live rota and manage holiday requests, which is incredibly beneficial in order to see what slots are available and what needs to be filled. To be able to do that on a mobile phone makes considerable improvements to the way in which people work.

Save time and money

Time and Attendance systems have taken on an additional role within Care Homes. As well as continuing to save time and money in the payroll and staff rotas, such systems are proving indispensable in tracking and tracing staff and visitors who have been on-site at a given time, so helping the government in their mission of testing and tracing anyone who contracts the disease.

Adaptations to the ways in which healthcare settings work are critical in protecting both staff and residents. Many are looking into face recognition devices that take people’s temperature before entering. Such adaptations are entirely achievable, and critical in the health sector in order to keep staff, residents and patients as safe as possible.

The advantages

The advantages of using time and attendance are clear. If you’re in any doubt as to what they are, check out our recent blog on the subject. Within Care Homes, the advantages are more specific;

As well as the many other benefits offered by time and attendance.

  • Can be used across multiple sites and users
  • Biometric scanning means you can keep control over large volumes of staff across locations
  • Rota planning allows easy oversight over all departmental employees to ensure all necessary job roles are covered to provide around the clock care for residents
  • Easy management and oversight of paid and unpaid overtime; breaks, late arrivals, sickness and holiday

Contact Thinking Software today to discuss your Time & Attendance requirements.