Time & Attendance Software

Time and attendance software is a valuable tool for businesses of any size. This type of software can help save companies time and money by streamlining their process for managing employee hours. With the right time and attendance system, employers can enjoy greater visibility into their workforce, allowing them to make more informed decisions about payroll, scheduling, and performance management.

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Time and attendance systems enable employers to track both when employees clock in and out as well as how much time they are spending on specific tasks or projects.

By providing accurate data about employee hours worked, these systems help minimise errors in payroll calculations while ensuring employees get paid accurately for their hard work. Additionally, with the ability to try out different scheduling scenarios, employers can find new ways to maximise efficiency while keeping labour costs down.

Time and attendance software is becoming increasingly popular as it offers a more efficient way to manage employee time records. This type of software automates the entire process from clocking in to calculating overtime, allowing managers to easily keep track of their employees’ work hours with minimal effort. Additionally, it enables employers to generate detailed reports about labour costs that can be used when making important financial decisions. With the right platform in place, businesses can make sure they are adhering to all relevant laws on wage regulations whilst also ensuring their workforce is productive and cost-effective.
A selection of device screens showing examples of RotaOne's software in operation. Includes stylised views of staff management, rota planning, list of jobs and administration screens.

Important time and attendance features

With the time and attendance market now estimated to be worth over $1.7 billion, there are many companies looking to find the best solution for their requirements. But what are the must-haves of such a system?
You can read more about the must-have features of time and attendance software in our blog.

The benefits of time and attendance systems

Time and attendance software offers numerous benefits to businesses of all sizes. By automating the process of clocking in, tracking hours worked, monitoring annual leave and other employee absences, managing sick leave, and more, these solutions can save time for both employers and employees alike.

Time and attendance software can help simplify payroll processes by tracking employee hours accurately. This eliminates the need for manual data entry or relying on paper timesheets that are prone to error or manipulation. It also allows companies to easily manage overtime regulations, ensuring accurate overtime compensation is paid according to the company policy. Additionally, with automated reminders for shift changes or upcoming holidays, managers can ensure staff coverage is adequate at all times—reducing labour costs associated with overstaffing or sudden absences.

Time and attendance software can also contribute to staff safety. As the system automatically records who is at work at any given time, it can provide valuable information about who to account for in an emergency. Data is synchronised to the cloud in real-time and can be accessed from any internet enabled device. A roll call report can be produced at the touch of a button.

How to choose the right time and attendance system

When considering a time and attendance system, it’s important to consider what benefits you want to see from it. Here are some useful questions to consider?

  • Do you simply want to track clocking in and clocking out data or do you want to compare this to the planned working hours of an employee?
  • Do you want your system to be able to effectively manage shifts and shift patterns?
  • Do you want your system to accurately calculate employee overtime hours and payments?
  • Do you want to be able to manage holidays and other forms of staff absence?
  • Do you want your system to seamlessly integrate with your payroll, HR visitor management or access control systems?
  • Do you want to be able to pre-configure and schedule reports so that they are delivered to the right people at exactly the right time?
  • Do you want your employees to be able to access their rota and submit absence requests for approval?
  • Do you want your system to alert you to potential issues with your staff planning levels?
  • Do you want your system to be able to easily scale to allow for your future growth?
  • Do you want direct access to a support team who can quickly assist you with making the most of your system?

How much should I be paying for a time and attendance system?

Prices vary from supplier to supplier and it often depends on how sophisticated you want the system to be. At the low end of the market, prices can be as little as £1.00 per employee/month. These systems are essentially time calculators. They calculate hours and minutes from the clock in and clock out record of an employee. Many time and attendance suppliers price their system up based on the number of modules you require. For example, if you want to add shift planning, absence management, project tracking, overtime calculations etc. some systems will cost in excess of £10 per employee/month.

How much does RotaOne cost?

RotaOne has a simple pricing model of £3.00 per employee/month. Perhaps the most important question to ask is how much can RotaOne save your business? For example, a business with 100 employees who are paid monthly at an average hourly rate of £12.00/hr could easily save over £23,000 per year; that’s over £119,000 over 5 years or £65 per day.

Every business is different, so if you want to find out for yourself how much you could save, try our ROI calculator

Want to find out more?

We are very proud of RotaOne and we would be delighted to offer a free, no-obligation demo of the system. See for yourself how RotaOne could save you time and money and take the hassle out of your payroll calculations. Click here to schedule a demo.

Not ready to schedule a demo but have some questions? No problem, get in touch with one of our friendly team who will happily answer any questions you may have.

Call us on +44 (0) 1993 878 671 or email us at This email address is being protected from spambots. You need JavaScript enabled to view it.